Work with us

Location: Newcastle, NSW | Hybrid (3 days in-office, 2 days WFH)
Salary: $90k - $100k, depending on experience

A little bit about us
Hello, we’re Mustard and we make colourful furniture designed to bring joy to everyday spaces.

We’re a growing, design-led brand selling direct to customers around the world, alongside an expanding B2B channel.
As we’ve grown, so has the pace and complexity of the business, and we’re now looking for the right person to help bring greater clarity, coordination and support to our Australian leadership team.

This role will work closely with our Australian-based directors and leadership team, while also helping keep things connected with our UK-based team.
It’s a role for someone who enjoys being across the detail, keeping things moving and creating calm, thoughtful support in a busy and fast-moving environment 💛

The Role
Mustard is looking for an Executive Assistant to support our Australian-based directors and leadership team across a mix of business, coordination and light personal support.

This is a hands-on role for someone who is highly organised, proactive and thoughtful, and who enjoys helping senior stakeholders work well together.
You’ll play an important part in keeping priorities clear, communication flowing and day-to-day operations running smoothly.

You’ll spend much of your time coordinating schedules, managing inboxes and follow-ups, supporting key meetings and helping create simple systems that make life and work feel more manageable.
You’ll also support the Australian office with onboarding coordination, office operations and general admin, while working closely with our UK team on broader people processes.

What’s in it for you?
💡 The chance to work closely with a kind, ambitious and creative leadership team
🌍 Exposure to a growing global business with teams across Australia and the UK
🤝 A varied role with real impact across people, operations and leadership support
🚀 The opportunity to shape how this role grows over time and make it your own

What you’ll be doing

Support communication, coordination and priorities

• Support communication and follow-through across AU and UK teams

• Prepare for key meetings, including agendas, notes and action tracking

• Help create structure around weekly priorities and commitments, keep priorities clear across the Australian leadership team

Manage diaries, inboxes and task flow

• Coordinate diaries and meeting scheduling across multiple stakeholders, bringing a calm, organised approach to day-to-day coordination

• Help manage inboxes in a practical and thoughtful way, creating simple systems for what needs to be read, responded to or revisited

• Keep Trello and task lists current, clear and actionable, helping to make sure important actions are picked up at the right time

Support life admin and travel coordination

• Coordinate travel and logistics for work and personal commitments

• Help with family calendar coordination, appointments, general life admin and practical household organisation where needed

• Support during busier periods with thoughtful, flexible assistance

Support the Australian office

• Coordinate office needs, including supplies, purchases and repairs

• Manage communication with the office rental agency

• Help keep the office environment organised, welcoming and running smoothly

Support onboarding and people coordination

• Coordinate onboarding logistics for new starters in Australia

• Support managers with setup tasks such as systems, Trello boards and first-week planning

• Be a friendly point of contact for new starters in the AU office

• Support development plan cycles with scheduling, reminders and coordination

• Work closely with the UK-based People + HR team, who manage contracts and formal HR processes

Hello, is it you we’re looking for?
You likely have several years’ experience in an Executive Assistant or senior coordination role, supporting busy stakeholders in a fast-paced environment. You are:

• Highly organised and proactive

• Warm, calm and confident in the way you work

• Comfortable managing multiple priorities at once

• A strong communicator with good judgment

• Naturally discreet and trustworthy with sensitive information

• Able to build strong working relationships across different teams, working styles, personalities and neurotypes

• Comfortable using digital tools and systems to stay organised

• Happy working across a mix of business support, people coordination and personal admin

Bonus points if you:

• Have experience in a growing business where priorities can shift quickly

• Enjoy bringing structure to busy environments in a practical, low-fuss way

How we work
We’re collaborative, practical and kind.
We believe in getting better every day, in small, meaningful ways.
We care about doing good work, supporting each other and building something we’re proud of.
Ideas are welcomed, ownership is shared and progress is steady.

This is an opportunity to play a meaningful role in supporting our leadership team and helping the business run well day to day, within a growing brand that values creativity, clarity and care.

The important stuff

HOME 🏡

• Flexible working hours

• Hybrid office schedule (3 days in-office)

• Paid personal + carers leave

WORK 💛

• Listed in the AFR Fastest Growing Companies in Australia in 2025

• Named in The Sunday Times Best Companies to Work For 2025

• Competitive salary, depending on experience

• Colourful office space in Newcastle, NSW

• Your own personal and professional development budget

• Listed in The Times Fastest Growing Companies in the UK in 2023

• #3 in The Times Best Companies To Watch Out For 2022

• Immediate start to the right candidate

PLAY 👯

• 20 days holiday (plus public holidays)

• Plus an extra day for your birthday!

• Regular team lunches & creative socials

• 50% team discount on Mustard products

If you like the sound of the role, we’d love to hear from you. Send an email to Taryn at jointheteam@mustardmade.com with your CV and a little bit about you.

Want some bonus points? Let us know your favourite locker and why.

We highly encourage people of all cultures, ethnicity, abilities and sexual orientation to apply.
If you don’t meet all of the criteria, we still highly encourage you to apply and tell us why you think you’re the right person for the job.